Monday - Friday
8:00 am - 5:30 pm
500 E. San Antonio
El Paso, Texas 79901
Phone (915) 546-2071
Fax (915) 546-2012 Main Office
Fax (915) 543-3806 Vitals Department (Vitals Request)
Fax (915) 543-3816 Cashier/Recording Department (CIQ filings)
El Paso County Clerk
- Certified Copies - Birth, Marriage, Death Certificates
- Accepted forms of payment: Cash, Money Order, Cashier's Check. ( Personal & Out-of-Town Checks will no longer be accepted beginning April 1, 2007)
- Costs for Certified Copies
- Birth Certificate: $23.00
- Death certificates: $21.00 for the first copy; additional death certificates in a single request are $4.00 each
- Marriage License: $7.00 per copy
- Birth certificates may be issued in two forms; full reproduction which is a full photocopy of the legal portion; short form or abstract certification (state births). All Birth Certificates and Death Certificates are issued on State approved security paper.
- Upon application, certified copies of Marriage Licenses may be issued. These copies are certified with a stamp and raised seal.
- How to apply for a certified copy
- Customer/applicant prepares application for certified copy of birth, death, or marriage record. There are special requirements and confidentiality issues that must be followed in issuing copies of records.
- Birth records are confidential (closed) records 75 years from date of filing. Death records are confidential (closed) records 25 years from date of filing. Marriage records are open records.
- When presented by the applicant, a deputy clerk reviews the form for completeness and verifies customer is properly qualified.
- Who is a qualified customer?
- IMMEDIATE FAMILY MEMBER'
- The registrant, a member of his or her immediate family either by blood or marriage, his or her guardian, or his or her legal representative. The father must be on the birth certificate for it to be issued to him or the paternal grandparents. Aunts and uncles are not considered immediate family. Half-brothers and sisters are considered related by blood if they have the same mother. Step-parents may obtain certificates if the step-children are adopted, or living with step-parent and are minors.
- LEGAL REPRESENTATIVE (Personal representative or agent)
- An attorney in fact, a funeral director, or any other person designated by affidavit, contract, or court order acting on behalf and for the benefit of the registrant or the immediate family is a legal representative. The affidavit must be notarized and clearly identify the agent or third party and the record requested. The affidavit does not exclude the legal representative from completing the application request form and showing identification. The clerks office will keep the affidavit.
- LAW ENFORCEMENT AND GOVERNMENTAL AGENCIES
- Local, state, and federal law enforcement or governmental agencies and other persons may be designated as properly qualified applicants by demonstrating a direct and tangible interest in the record when the information in the record in necessary to implement a statutory provision or to protect a personal legal property right. For example, an insurance company may request a Death Certificate to process a beneficiary claim.
- Identification Required of Applicant
- A picture ID: Drivers license, state/county/city ID card, student ID, employment badge or card, or military ID. Resident Alien, Border Crossing cards as well as passports with pictures are acceptable
- If no picture ID, applicant must provide two documents, one of which must bear the signature of the applicant in place prior to submission. The social security printout is acceptable. A signed social security card is acceptable along with another substantiating document.
- Funeral Home Requests
- House bill HB-1739 requires funeral directors and medical certifiers responsible for completing death certificates to file those death certificates electronically according to guidelines established by the state registrars. [HSC § 193.002, HSC §193.005] This electronic process is TER Death Registration. This goes into effect September 1, 2007.
- Funeral Home requests for multiple or large quantities of Death Certificates will be accepted only between 8:00-11:00 a.m. or 1:00-4:45 p.m. From 11:00 a.m.-1:00 p.m., single copies only will be issued to funeral homes, however they may drop off other requests to be picked up later.
- NOTE: Follow-up requests for copies of death certificates by a funeral home after one year from filing must be accompanied by an affidavit authorizing them to obtain the Death Certificate.
- Genealogy Searches
- Genealogy searches may be made Tues - Thurs., 8:30 A.M. to 10 A.M. only. Genealogy searches may be requested by mail with the search fee of $5.00 per search included. Requests for searches with a lack of information may cost more. (See Texas Birth and Death Records Indexes for Internet Searches)
- All applicants must pay the required fee for copies and searches. Questions or complaints concerning payments should be addressed to the supervisor or management.