Purchasing Department

  • About Us
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  • The Purchasing department has the responsibility of purchasing all materials, supplies, services and equipment for County department governmental entities, via an informal or formal procurement process. The Purchasing department is also responsible for the administration of property control and related tracking of fixed assets for the County. Purchasing supervises all purchases made as a result of the competitive bidding process and administers the inventory control functions for the County as prescribed by State Statutes and in accordance with departmental policies, rules and procedures. This department is also responsible for the administration and operation of the copy center, central supply and all mail functions for the County.
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  • Goal 1:
  • To deliver the highest quality procurement services in the most efficient and fiscally responsible manner for the county.
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  • Goal 2:
  • To fully automate the purchasing department including the following purchasing and inventory software systems: ADPICS, FAACS and BARS.
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  • Goal 3:
  • To provide the County of El Paso with efficient and high quality copying, printing, and binding of documents.
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  • Goal 4:
  • To ensure that the best and lowest responsible bids meeting required specifications are awarded so that the highest quality services, materials and supplies are always procured at the best possible price.
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  • Goal 5:
  • To ensure that the County of El Paso strictly adheres to all County laws and State Purchasing Statutes.
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  • Goal 6:
  • To further upgrade the ADPICS software system, thus continue in our plan to maintain modernization.
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  • Goal 7:
  • To continue positioning the Purchasing Department for the 21st century.
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  • Goal 8:
  • To provide efficient and helpful service to County Departments.
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  • Objective 1:
  • Maintain a high standard of efficiency and professionalism in the supervision of the competitive bidding and proposal process.
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  • Objective 2:
  • Decrease response time in the procurement process.
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  • Objective 3:
  • Provide additional and advanced training of purchasing department personnel in diverse procurement areas in order to maximize productivity.
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  • Objective 4:
  • Provide training and system support to all county departments in the use of ADPICS, thus improving the effectiveness of the automated purchasing program.
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  • Objective 5:
  • Continue with the implementation of in-house printing of forms, envelopes, letterheads, etc., at a projected saving to the County of 30%.
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  • Objective 6:
  • Continue interfacing ADPICS with the Auditor's system, FAMIS, and the implementation of the FAACS fixed assets system.
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  • Objective 7:
  • Maintain a professional, fully-staffed department.