CONTRACTS AND PROCUREMENT
The County of El Paso follows a centralized procurement model in accordance with Local Government Codes 262 and 271, and all applicable State of Texas statutes. The Purchasing Department, under the direction of an appointed Purchasing Agent, handles all procurement processes for any goods and services contracted or purchased for County departments.
County procurement has a mission to provide quality service to our internal clients and a fair and unbiased procurement process to suppliers. We do this by creating processes and policies that ensure timely, cost-effective, and high-quality contracts.
The Transparency Stars Program, under the State Comptroller of Public Accounts, provides the County of El Paso with an additional standard of excellence that the Purchasing Team will work to achieve. To learn more about the Comptroller’s efforts to encourage transparency in local government agencies, please visit www.texastransparency.org
Data presented is from the most recently completed fiscal year: 2018
Expenditures are rounded to the dollar
|Total Procurement and Contract Spending||$67,871,742|
|Procurement and Contract Spending per Capita||$80.73|
|Publicly Posted Bidding and Contracting Opportunities:|
|Requests for Proposal (RFP)||13|
|Awarded Publicly Posted Bidding and Contracting Opportunities:|
|Requests for Proposal (RFP)||9|
|Dollar Amount of Bids Received from Sealed Bids and Requests for Proposals*||$26,786,843|
|Dollar Amount Awarded from Sealed Bids and Requests for Proposals*||$5,752,046|
|* County of El Paso also awards indeterminate requirements contracts [as-needed]. Those final amounts are captured in spend reports for a completed year, but are not part of the total award dollars.|
Terminology/ Description of Summary Information
|Fiscal Year:||The County's fiscal year is from October 1st to September 30th. Financially scheduled to close 3 months after year end.|
|Per Capita:||Spending per person in the County of El Paso. Based on a population of 840,758, as determined by the United States Census Bureau as the population estimate for 2018|
|Publicly Posted:||Bidding opportunities made available to the public through newspaper advertisements and posting on the Purchasing Department website for purchases of $50,000 or more.|
|Contracting:||The County's Contracts begin and end on an as-needed basis. Some contracts and spending can span multiple fiscal years. Contracts include Sealed Bids and Request for Proposals.|
|Sealed Bid:||Competitive bids required to be advertised in a newspaper and submitted to the Purchasing Department in a sealed envelope.|
|Request for Proposal:||A document requesting an offer be made by a vendor, which allows for negotiation after a proposal has been received.|
|Awarded:||Authorized by Commissioner's Court as the official recipient for the publicly posted opportunity.|
For further information on the Purchasing Department and current events please visit our homepage .